Third-Party Backup & Data Storage Permission Form Template – Editable Authorization for External Data Handling and Secure Storage

The Third-Party Backup & Data Storage Permission Form Template is a fully editable authorization document designed for companies that rely on external vendors, cloud platforms, or IT partners to handle sensitive data.

This form establishes proper legal and operational approval for third-party storage, backup, and data management activities — ensuring compliance, security, and documented consent.

It includes structured, professional sections to:

• Identify the third-party provider and responsible representatives

• Specify the type of data to be backed up or stored

• Outline storage methods, locations, and security protocols

• Define retention periods and destruction policies

• Establish confidentiality, encryption, and compliance requirements

• Document management approval and permission boundaries

• Capture signatures from both parties for validation

Ideal for IT departments, SaaS companies, cybersecurity teams, cloud service users, consultants, and any business handling sensitive data, this template helps reduce legal exposure and ensures proper documentation for audits, compliance reviews, and internal policies.

Use this form whenever delegating backup, cloud storage, log retention, off-site data management, or digital archiving to external vendors.